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General information

Name
Group Technical Coordinator (Maternity Cover, 4-month Contract)
Job Posting date
17-Sep-2024
Job Code
J001555
Country/Region
Hong Kong
Banner
DFI Retail Group
Department
Technical
Section
Quarry Bay
Site
Devon House
Job Type
Store Support Centre
Work Type
Temporary
Job ID
15455

Description & Requirements

Is this your next challenge in Secretarial?

The challenge is to:

  • Provide full spectrum of secretarial support to Group Technical Director 
  • Manage consolidated budget for Group Technical team 
  • Invoice management and correspondence with Finance Department to ensure payments made on time
  • Arrange and update business schedules and appointments, including flights schedules, visa applications and hotel arrangements for Group Technical Director and functional heads based in Hong Kong
  • Arrange regional meetings/ conferences and coordinate with internal and external parties 
  • Handle business correspondence, agenda, minutes, confidential documents
  • Assist in monthly KPI report consolidation, preparing Technical documents and specific reporting as requested for Health and Safety function
  • Handle ad hoc assignments as assigned by Technical Director
  • Prepare professional PPT/reports for presenting to DFI Senior Executives e.g. RMC reports; PPT deck for technical review meetings etc. 

 

Do you have experience in Secretarial Support?

  • Bachelor’s degree in BA / Secretarial Studies / Commerce / Finance or in any discipline
  • Minimum 5 years of secretarial experience in supporting senior management in sizable companies or MNCs
  • Strong communication and interpersonal skills with an open and positive attitude
  • Good command of spoken and written English
  • Strong analytical, problem solving and planning skills 
  • Ability and experience working in database suites
  • Can work independently / take direction from multiple functional heads, show initiative, communicate effectively, work under pressure, and show the ability to prioritize tasks effectively to meet tight deadlines. 
  • Excellent skills in MS Office (Word, Excel, PPT), proficiency in Excel pivot table and V-look up is an advantage

DFI Retail Group (the ‘Group’) is a leading pan-Asian retailer. At 31st December 2022, the Group and its associates and joint ventures operated over 10,600 outlets and employed some 216,000 people. The Group had total annual revenue in 2022 exceeding US$27 billion.

The Group provides quality and value to Asian consumers by offering leading brands, a compelling retail experience and great service; all delivered through a strong store network supported by efficient supply chains. The Group (including associates and joint ventures) operates under a number of well-known brands across food, health and beauty, home furnishings, restaurants and other retailing.

The Group’s parent company, DFI Retail Group Holdings Limited, is incorporated in Bermuda and has a primary listing in the standard segment of the London Stock Exchange, with secondary listings in Bermuda and Singapore. The Group’s businesses are managed from Hong Kong by DFI Retail Group Management Services Limited through its regional offices.

DFI Retail Group is a member of the Jardine Matheson Group.

 

DFI Retail Group is responsible for ensuring that all personal information collected from each Candidate presented to DFI Retail Group is used for recruitment purposes only and the data collection process is in accordance with all applicable laws and compliant with the Code of Practice on Human Resource Management. 

 

To find out more about Our Businesses and Our People, please visit our website https://www.dfiretailgroup.com