DFI Retail Group

Is this your next challenge in Tenancy Administration?

The challenge is to:

• Provide day-to-day support to the Property Team on lease and tenancy administration matters
• Review, administer, and maintain tenancy agreements, leases, licences, and related documentation
• Prepare and maintain lease payment records, tenancy databases, and systematic filing systems
• Coordinate with internal stakeholders and external parties (e.g. landlords, legal advisors, agents) on tenancy-related matters
• Support the execution and tracking of tenancy and licence agreements, ensuring timely updates and completeness
• Maintain and update tenancy execution trackers and summary reports on a regular basis
• Assist in general vetting of tenancy and licence agreements in accordance with internal guidelines
• Prepare and maintain management reports including:
  • Tenancy execution tracking
  • Rates summaries
  • Legal cost and stamp duty summaries
  • Landlord and Estate Management contact lists
  • Licence summaries
• Handle office administration duties including incoming/outgoing mail, document scanning, and filing
• Support applications and administration of bank guarantees and public liability insurance certificates
• Assist in handling antenna licence agreements and related documentation
• Perform data entry and monthly updates in the Lease Management System, including:
  • Tenancies and licence agreements
  • Management fees and air-conditioning adjustment records
• Carry out ad hoc administrative duties as required by the business

Do You Have Experience In This Area?

• Diploma or above in Business Administration, Property Management, or a related discipline
• Relevant experience in lease administration, property administration, or administrative support is preferred
• Detail-oriented with good organizational and documentation skills
• Able to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient in MS Excel and other MS Office applications
• Good communication skills and able to liaise effectively with internal and external parties